ASSISTANT DIRECTOR: HUMAN RESOURCES MANAGEMENT
Listing reference: qcto_000015
Listing status: Under Review
Apply by: 4 August 2023
Position summary
Industry: Education & Training
Job category: HR Management
Location: Pretoria
Contract: Permanent
Remuneration: Salary Notch: R 424 104.00 – R 496 467.00 (Excluding Benefits)
EE position: No
Introduction
Manage Employee Relations & Wellness, Recruitment & Selection, General HR Administration, and Training and Development Functions. The successful candidate will be responsible to drive the execution of the Industrial Relations Strategy.
Job description
Assist with the development of policies, procedures and Human Resources frameworks;
Ensure that policies, procedures and frameworks related to General Human Resources administration (including leave management) are communicated to QCTO personnel and ensure compliance with relevant policies and frameworks;
Manage, monitor and control annual and ad-hoc remuneration review process, including incentive payments;
Act as liaison between employees and third-party benefits suppliers to resolve benefits-related queries and ensure effective utilisation of plans;
Manage, monitor and control QCTO's benefits offerings and administration;
Manage, monitor and control Human Resources Information System setup and configuration;
Manage, monitor and control employee personnel files or records;
Assist with budgetary planning and reporting for Human Resources
Provide personnel advice and guidance to management, employees and any collective bargaining structure on labour matters;
Manage, organise and monitor wellness programmes designed to reduce health risks and encourage healthy lifestyle choices;
Manage the resources of the Human Resources Unit;
Manage the implementation of the Performance Management System of the QCTO;
Ensure alignment of the recruitment plan with Employment Equity targets;
Manage, organise and control the recruitment plan, and ensure alignment of the recruitment plan with employment equity targets, prepare and submit annual Employment Equity Reports to the Department of Labour;
Manage recruitment, selection, and appointment processes.
Organise and control the advertisement process and monitor the expenditure for the Recruitment & Selection function against the allocated budget.
Manage on-boarding of new employees, induction of new employees and ensure compliance with probation processes;
Manage, monitor and control organisational design, post establishment, job levels, job titles and profile documentation;
Manage all HR statutory reporting (COIDA, STATS SA, etc.)
Manage all HR Committees, play an effective role in the HR committees, and preparing quarterly committee reports;
Manage, organise and monitor in collaboration with the Training and Development Committee the needs assessments for training and employee development to enhance employee performance;
Manage and monitor budgetary planning expenditures related to the Training and Development function and submission of the Workplace Skills Plan and training report for QCTO to ETDPSETA;
Advising and consulting with management during industrial actions (strikes, protest action, monitoring of picketing rules and picketing agreements etc.) in -line with relevant policies and legislative provisions;
Assisting with the legal analysis and risk evaluation of potential dispute and disputes that are declared, to determine the appropriate management strategy;
Assisting with obtaining and influencing settlement mandates for statutory conciliation and non-statutory mediation proceedings;
Determining management strategies and options during conciliation and mediation proceedings, in consultation with the Deputy Director: Legal as well as HR;
Analysing, in consultation with the Deputy Director: Legal as well as HR, settlement agreements drafted by CCMA/non-statutory mediators in order to assess the practical implications, risks and possible liabilities;
Preparing cases, heads of argument and pleadings and settlement agreements, in consultation with the Deputy Director: Legal and HR for cases;
Assisting with the analysis, evaluation and implementation of arbitration and pre-dismissal arbitration awards to determine possible grounds for rescission or review;
Providing procedural advice for incapacity investigations and advising management on work adaptations and alternative work options;
Advise management on process and substantive aspects of grievance management in-terms of the procedure and substantive aspects of disciplinary action for misconduct;
Assist management in the appointment of a Chairperson and Initiator of disciplinary enquiries and assist employers’ representatives with investigations;
Educate management and employees on policies, procedures, collective agreements and relevant legislation continuously;
Managing the Collective Bargaining processes in the QCTO by developing and prepare negotiation/consultation documents and provide a secretariat service;
Manage, facilitate and advise on labour relations cases in respect of dispute resolution, grievances and disciplinary cases within the QCTO;
Maintain a database/register and reports on labour relations cases;
Provide advice on labour relations matters on resolving grievances, disciplinary and other labour relations matters;
Facilitate end-to-end disciplinary processes in liaison with Line Management and represent the employer at external tribunals (CCMA and Labour Court) on assigned cases.
Lead in the continued improvement of the health of the organization by monitoring performance indicators, such as absenteeism levels, grievances levels, disciplinary processes, employee wellbeing matters, development of initiatives and solutions.
Minimum requirements
A recognised three (3) year National Diploma or Bachelor’s Degree in Human Resources Management, Labour Relations and Industrial Psychology (minimum NQF level 6) registered with occupational qualifications sub-framework (SAQA).
At least 6-8 years' collective experience as generalist in Human Resources Management and Labour Relations Management experience.
Advanced computer literacy (Word, Excel and PowerPoint).
3-5 years' in a supervisory role.
Excellent Computer skills and experience in payroll systems are necessary (VIP and ESS).
Extensive knowledge and experience in labour legislation at management level.
Solid background and experience in Labour Relations Management and excellent negotiations skills.
Leadership and strategic thinking to engage constructively with executive and senior management.
In-depth knowledge of HRM regulations, interpretation of policies, remuneration and, benefits structuring and administration, organisational development and HR information management.
Must have skills in problem solving and analysis, communication, stakeholder engagement, data management, remuneration structuring, risk management and HR records management.
Valid driver’s license.